Three ways to work with Simplarity
All three start from the same place: understanding how your practice actually runs before a single tool is changed or added. The work applies across legal practice types. The depth is sharpest in immigration.
Workflow Audit
$497
This is the right entry point if you know something in your practice is broken but you are not sure exactly what. We map your current workflows across intake, client communication, document collection, case status tracking, and follow-up. We identify where your practice is losing time, where the manual work is piling up, and what is actually safe to automate.
Immigration practices have specific compliance requirements around what can and cannot be automated. The audit accounts for that. You get a real analysis and a 30-minute debrief, not a report that sits in your inbox.
What is included:
- —Current workflow mapping across intake, follow-up, and case management
- —Bottleneck identification with specific examples from your practice
- —Safe to Automate / Safe with Review / Do Not Automate breakdown
- —Prioritized action list: what to fix first, what to fix next
- —Written summary report plus a 30-minute debrief call
Outcomes at:
Week 1
You have the report. You know exactly where time is going and what to do about it.
Week 4
Most firms have implemented at least one quick win from the audit and already feel the difference.
Week 12
With the roadmap in hand, most clients have moved to implementation. Some use the report to evaluate the Done-For-You offer.
Done-For-You Automation
Custom intake, follow-up, document collection, and case management workflows, designed and built specifically for solo practitioners and small immigration law firms. We handle the design, the build, and the installation. Your team uses the result. They do not need to understand what is running underneath.
Most engagements at this level start with an audit. The audit gives us the workflow map we need to build something that actually fits how your practice runs, not how we assume it runs. If you already know exactly where the problems are, we can start directly with design.
Common builds at this level:
- —Automated intake: client form to open case file in under 5 minutes, no manual data entry
- —Follow-up sequences tied to case status and USCIS deadlines, not to someone remembering
- —Document collection and routing: automatic requests, reminders, and version-controlled filing
- —Client communication workflows: status updates, appointment reminders, missing document requests
- —Internal case visibility: one place to see where every active matter stands, without asking anyone
Outcomes at:
Week 1
Workflow design is finalized. You see exactly what will be built before a single line is written.
Week 4
Core systems are live. Intake and follow-up are running automatically. Your team is using the new workflow.
Week 12
The system has handled real volume. Adjustments have been made based on actual usage. You know it works.
Custom Apps and Software
When existing tools cannot solve the problem, we build the tool. Client portals, internal case management systems, immigration-specific intake platforms, document tracking applications, and purpose-built software for legal operations. Designed around how the work actually happens inside an immigration practice, not around how a software company thinks it should happen.
ImmiKnow, our own product built specifically for immigration practitioners, is an example of what this looks like. We know what it takes to ship something that legal professionals will actually use in a real caseload environment.
What we build:
- —Client portals: secure document submission, USCIS status tracking, encrypted communication
- —Internal case management tools built for immigration volume and deadline structures
- —Practice reporting dashboards: caseload by type, open matters, deadline exposure
- —Intake-to-file-open pipelines with USCIS form pre-population
- —Integration systems that connect your CMS, billing platform, and communication tools
Outcomes at:
Week 1
Requirements defined, architecture designed, timeline set. No surprises after this point.
Week 4
Working prototype ready for review. You use it before it is finalized.
Week 12
Fully deployed. Your team is trained. The system is handling real workload.