The operator behind Simplarity
Renee Waite
Sixteen years carrying immigration caseloads under attorney direction. Now I do that work for firms that need the hands and the structure.
I did not build Simplarity to sell software. I built it because immigration work carries too much consequence to be held together by memory, scattered messages, and last-minute effort.
Every file belongs to a person whose outcome depends on the details being right. That has been my standard for sixteen years, and it is the standard Simplarity exists to protect.
6,000+
Immigration matters supported across a sixteen-year career, from family petitions to BIA and federal circuit work.
1,000+
Active immigration matters managed at the same time at peak, with deadlines held and files current.
16
Years inside the legal field, spent on case preparation and the operational systems that carry it.
Why this work matters to me
Why I care about this work
I have never met a good immigration attorney who did not care deeply about their clients. The problem is never caring. The problem is volume. When a small firm is carrying hundreds of files, the attention each one deserves gets divided across inboxes, sticky notes, and whoever remembers the detail. The care is there. The capacity is not.
I know what lives inside these files because I have lived with them. A woman refreshing her email because her work permit decides whether she can keep her job. A father whose hearing date determines whether his kids finish the school year at home. These are the people on the other side of every record I organize, every declaration I draft, every deadline I hold. They do not experience a filing as paperwork. They experience it as their future moving or stalling.
That is why I am exacting about records, deadlines, and communication. Not because a system demands it, but because a missed deadline is not abstract to the person it lands on. One thin record, one fact that lived in someone's head instead of the file, and the consequences reach a real family.
My role is to give firms back that capacity. Under attorney direction, I carry the case preparation and the operational structure so every file gets the attention it deserves. The attorney always keeps control of the legal judgment. I make sure nothing falls through while they exercise it.
What I actually do
The work I handle, under attorney direction
I am not an attorney and I do not give legal advice. Every matter I touch is directed and supervised by one. What the directing attorney gets from me is the full weight of case support: the preparation, the record, the discipline. This is the work, specifically.
Matter planning and file organization
Every matter gets a plan before it gets paperwork: what the file needs, in what order, by when. I organize files so anyone opening them can see status, next step, and deadline without asking a question.
Immigration filings
Petitions, applications, and supporting packages prepared under attorney direction, assembled complete, and filed on time. I have prepared these filings long enough to know what a reviewer looks for and what gets an application set aside.
Client declarations
Drafted from the client's own account, checked against the record, and reviewed by the directing attorney. A declaration should sound like the person who signed it and stand behind every fact it states.
Evidence development and exhibit control
Building the record: identifying what proves each element, gathering it, and controlling exhibits so the file answers the question before it is asked. This is the work that decides close cases.
Legal briefs and eligibility briefs
Attorney-directed drafts that lay out the facts and the eligibility path clearly, so the reviewing attorney edits judgment instead of reconstructing the file.
Country-conditions research
Current, sourced, and tied to the specific claim in the matter, so the attorney is arguing from a record and not from memory.
Waivers
Hardship and inadmissibility waiver packages prepared under supervision: the evidence, the declarations, the exhibit structure, and the deadline discipline those filings demand.
Removal proceedings
Supporting defense teams in immigration court: organized filings, complete applications, and hearing-ready files, with the record built to survive scrutiny.
BIA appeals
Appellate record assembly and brief support under attorney direction, including the briefing schedule discipline that appellate work requires.
Federal circuit petitions for review
Supporting attorney-led petitions before the federal courts of appeals: the record on review, the exhibits, and the filing requirements that leave no room for error.
Deadline and workflow control
Every file tracked, every deadline visible, every follow-up owned. This is the difference between an office that holds its caseload and an office its caseload holds.
Some of the attorney-supervised matters I supported resulted in decisions that helped shape immigration law across multiple federal circuits. I did not make that law and I did not practice it. Attorneys directed every one of those files. What I did was build the records, control the evidence, and hold the filing discipline those cases required, and that is the same discipline I bring to a solo practice with forty files.
What hiring me looks like
What your firm gets
This is not a consulting arrangement that produces a binder. I enter your live caseload, do the work, and leave the office stronger than I found it. Here is the working relationship in plain terms.
01
I enter the live caseload
No observation period, no clean slate. I step into the files as they are, under the directing attorney's instructions, and start carrying matters within days.
02
I find the missing structure
I look for what the office is working around: deadlines tracked in someone's head, evidence that lives in inboxes, filings waiting on one missing document. Those gaps are where cases slip.
03
I build order around it
Matter plans, file organization, deadline control, and work product prepared to the attorney's standard. The caseload keeps moving while the structure goes in underneath it.
04
The office stands on its own
What I leave behind does not depend on me remembering it. Files carry their own status, deadlines are visible, and the firm's operation stops running on individual memory.
If your office currently runs because one person remembers everything, that person is a single point of failure, whether they are you or someone you trust. I take that load off the memory and put it into the files, the calendar, and the process, where it belongs.
The work behind the work
Sixteen years of held responsibility: files carried end to end, deadlines kept, and work done at the level a reviewing attorney or judge would expect.
2025 - present
Simplarity
Per diem case preparation and operational systems for solo and small immigration firms. Attorney-directed casework, deadlines that do not depend on memory, and systems built around how each office actually runs.
2019 - 2025
Madero & Carriles
Case support inside a boutique cross-border U.S.-Mexico practice: complex immigration matters, waivers, citizenship reclamation, BIA matters, and federal circuit work.
2015 - present
Above and Beyond Paralegal Services
Founded to provide attorney-directed case and operational support, so firms could take on more volume without the work thinning out at the edges.
Before the law
Systems leadership
Two seven-figure operational turnarounds, each inside twelve months, including multi-unit food and beverage work in high-compliance environments. Where the operating principles were formed.
Senior Immigration Instructor
Latin American Immigration Association, since 2017
JD Candidate
Completing a law degree while running casework
Certified AI Business Strategist
Applied to document-heavy legal operations
Bring me the problem your office keeps working around
I support solo and small immigration firms with per diem case preparation and operational systems, always under attorney direction. If a matter needs hands or the work around it needs structure, tell me what is on your desk and I will tell you plainly whether I can help.